Michaels: EDI Conversion Update

"Dear Vendor:

This is a follow-up to my email of 3/5/2008 notifying you of our planned changes to EDI.

We are on schedule to convert to the new maps in late July, and the go-live date has been set for Monday, 7/21/2008. There will be an outage in our PO processing system from 7/16-7/20 to migrate to the new systems. The last orders you will receive will be those posted to your ftp mailbox on the morning of Wednesday, 7/16/2008 (orders created on 7/15). These will be in the old EDI format. The new systems will come up on Monday, 7/21/2008, and the first orders you will receive after the outage will be those posted on Tuesday, 7/22/2008 (orders created on 7/21). Note that orders posted to your ftp mailbox on 7/22 and thereafter will be in the new EDI format.

During the conversion, the ftp site will remain available to you. You can continue to send invoices and 997s to us without interruption. There are no changes planned to the EDI 810 or the 997. During the outage, all outstanding 997s should be transmitted to Michaels.

It is critically important that you have your new EDI maps and processes in place by these dates. If not, you will receive purchase orders from Michaels that you cannot process. All EDI vendors must confirm to me by email no later than Monday, 6/30/2008, that they have their new EDI maps and processes ready for the conversion. No exceptions can be made for the conversion.

As a reminder, we will begin rolling out the EDI 860 to you beginning in September. The EDI 860 will not be available to you on the 7/21/2008 implementation date. I will notify you separately of your planned rollout date for the EDI 860.

Attached to this email are:

1. New EDI 850 and 860 specs
2. Sample 850s for store-direct, DC, and allocation orders
3. Sample 860s for store-direct, DC, and allocation orders

The sample 850 and 860 data attached are generic. They contain generic EDI IDs and SKUs, and are not specific to any vendor. We are not able to create sample data specific to a vendor.


Key Dates

6/30/2008 Confirmation of readiness required from all vendors
7/15/2008 Last day orders will be created in the old PO system
7/16/2008 Last transmission of PO data to vendors. These order will be in the old EDI format
7/16-7/20 PO system outage. No orders created. EDI systems will be inactive except for inbound 810 and 997 processing
7/21/2008 New PO system goes live.
7/22/2008 Resume transmission of PO data to vendors. 850s will be in the new format.


Should you have any questions regarding this important change, please let us know at edi@michaels.com"