"Dear Vendor:
There have been a number of questions raised by vendors about our upcoming EDI change. I have compiled the common questions and answers in the form of a FAQ for EDI vendors. Hopefully this will answer any remaining questions and eliminate any remaining confusion about our EDI changes.
Q: When is the change effective?
A: All purchase orders published to EDI on and after 7/21/08 will be in the new format. These orders will be posted to your ftp mailbox beginning 7/22/08 (one calendar day after the purchase order is released).
Q: Are you still going to send the three PO formats (store, DC, and allocation)?
A: No. Under the new PO system, all orders will be treated the same and all will have the same EDI format. Store orders will have a store number as a ship-to location, DC orders will have a DC number, and allocations will include the allocations. All orders to a given vendor number will be included in the same batch for the day and all will follow the same format.
Q: Are you still going to send out EDI data with multiple GS sender IDs?
A: No. The GS sender ID will be the same as the ISA sender ID after the change. Some vendors have special requirements for different ISA and GS sender/receiver IDs, and we will do our best to accommodate those special needs on a case by case basis.
Q: Are you using version 4010 or 4010VICS?
A: Our purchase orders did not comply with the VICS subset of EDI, and this lack of compliance sometimes caused problems with vendors and service bureaus expecting data complying with the VICS subset. The new purchase order format will be X.12 4010 (GS08="004010").
Q: Do you want us to send EDI invoices (X.12 810s) as 4010 or 4010VICS?
A: No changes have been made to EDI invoices, so continue to send them as 4010VICS. If your systems create a turnaround 810 and forces your 810s into version 4010 rather than 4010VICS, let us know and we will make the necessary changes here.
Q: Can I get an extension on the due date for conversion?
A: No. The new PO system going into production here will not produce data in the format required to support the old EDI formats. All purchase orders posted to your ftp mailbox on and after 7/21/08 will be in the new format. No exceptions can be made.
Q: When will EDI change orders (X.12 860) be available?
A: The new PO system at Michaels supports the EDI 860, but we will not begin rolling them out to the vendors until later in the year. We will develop a rollout process and calendar, and notify you of your 860 availability date.
Q: How does this affect import orders?
A: Import orders are subject to the same EDI changes as domestic orders. For EDI purposes, there are no differences between a domestic and import order.
Q: I do not do enough business with you to justify the expense of changing my EDI maps. What can I do?
A: Let us know at edi@michaels.com that you want to switch from EDI to our WebEDI system. We will move you to WebEDI upon your request. Our AP department will require you to certify your electronic invoices on the WebEDI system, however, before they will take them in production.
Q: In summary, what are the EDI changes?
A: There are three primary changes, none of which represent major changes.
(1) Consolidation of purchase order types into one format.
(2) Addition of a few new EDI segments (AMT = PO dollar total, CUR = currency code, FOB = FOB information, etc.)
(3) Deletion of the CTP (cost) segment -- this segment was removed as it was redundant.
Q: I use an EDI service bureau. What do I need to do?
A: EDI service bureaus have been contacted previously about this change. EDI service bureaus report they are ready to receive your purchase orders in the new format, and are ready to receive PO changes (X.12 860) once they become available from Michaels. If you have any special data handing arrangements with your service bureau, you will need to contact them to see if our EDI change has any impact on your special services.
Q: Where are your new EDI specs?
A: The new EDI specs are posted on http://www.vendorconnect.com/ under the "EDI Information" link.
Q: How does the change affect EDI 856s, 864s, etc?
A: No changes were made to EDI transactions other than the 850 and 860.
David Henderson
Manager, Vendor Compliance and EDI
Michaels Stores, Inc.
henderso@michaels.com
Phone: 972-409-1715
Fax: 972-409-1375"
Showing posts with label Michael's. Show all posts
Showing posts with label Michael's. Show all posts
Wednesday, July 2, 2008
Monday, May 19, 2008
Michaels: EDI Conversion Update
"Dear Vendor:
This is a follow-up to my email of 3/5/2008 notifying you of our planned changes to EDI.
We are on schedule to convert to the new maps in late July, and the go-live date has been set for Monday, 7/21/2008. There will be an outage in our PO processing system from 7/16-7/20 to migrate to the new systems. The last orders you will receive will be those posted to your ftp mailbox on the morning of Wednesday, 7/16/2008 (orders created on 7/15). These will be in the old EDI format. The new systems will come up on Monday, 7/21/2008, and the first orders you will receive after the outage will be those posted on Tuesday, 7/22/2008 (orders created on 7/21). Note that orders posted to your ftp mailbox on 7/22 and thereafter will be in the new EDI format.
During the conversion, the ftp site will remain available to you. You can continue to send invoices and 997s to us without interruption. There are no changes planned to the EDI 810 or the 997. During the outage, all outstanding 997s should be transmitted to Michaels.
It is critically important that you have your new EDI maps and processes in place by these dates. If not, you will receive purchase orders from Michaels that you cannot process. All EDI vendors must confirm to me by email no later than Monday, 6/30/2008, that they have their new EDI maps and processes ready for the conversion. No exceptions can be made for the conversion.
As a reminder, we will begin rolling out the EDI 860 to you beginning in September. The EDI 860 will not be available to you on the 7/21/2008 implementation date. I will notify you separately of your planned rollout date for the EDI 860.
Attached to this email are:
1. New EDI 850 and 860 specs
2. Sample 850s for store-direct, DC, and allocation orders
3. Sample 860s for store-direct, DC, and allocation orders
The sample 850 and 860 data attached are generic. They contain generic EDI IDs and SKUs, and are not specific to any vendor. We are not able to create sample data specific to a vendor.
Key Dates
6/30/2008 Confirmation of readiness required from all vendors
7/15/2008 Last day orders will be created in the old PO system
7/16/2008 Last transmission of PO data to vendors. These order will be in the old EDI format
7/16-7/20 PO system outage. No orders created. EDI systems will be inactive except for inbound 810 and 997 processing
7/21/2008 New PO system goes live.
7/22/2008 Resume transmission of PO data to vendors. 850s will be in the new format.
Should you have any questions regarding this important change, please let us know at edi@michaels.com"
This is a follow-up to my email of 3/5/2008 notifying you of our planned changes to EDI.
We are on schedule to convert to the new maps in late July, and the go-live date has been set for Monday, 7/21/2008. There will be an outage in our PO processing system from 7/16-7/20 to migrate to the new systems. The last orders you will receive will be those posted to your ftp mailbox on the morning of Wednesday, 7/16/2008 (orders created on 7/15). These will be in the old EDI format. The new systems will come up on Monday, 7/21/2008, and the first orders you will receive after the outage will be those posted on Tuesday, 7/22/2008 (orders created on 7/21). Note that orders posted to your ftp mailbox on 7/22 and thereafter will be in the new EDI format.
During the conversion, the ftp site will remain available to you. You can continue to send invoices and 997s to us without interruption. There are no changes planned to the EDI 810 or the 997. During the outage, all outstanding 997s should be transmitted to Michaels.
It is critically important that you have your new EDI maps and processes in place by these dates. If not, you will receive purchase orders from Michaels that you cannot process. All EDI vendors must confirm to me by email no later than Monday, 6/30/2008, that they have their new EDI maps and processes ready for the conversion. No exceptions can be made for the conversion.
As a reminder, we will begin rolling out the EDI 860 to you beginning in September. The EDI 860 will not be available to you on the 7/21/2008 implementation date. I will notify you separately of your planned rollout date for the EDI 860.
Attached to this email are:
1. New EDI 850 and 860 specs
2. Sample 850s for store-direct, DC, and allocation orders
3. Sample 860s for store-direct, DC, and allocation orders
The sample 850 and 860 data attached are generic. They contain generic EDI IDs and SKUs, and are not specific to any vendor. We are not able to create sample data specific to a vendor.
Key Dates
6/30/2008 Confirmation of readiness required from all vendors
7/15/2008 Last day orders will be created in the old PO system
7/16/2008 Last transmission of PO data to vendors. These order will be in the old EDI format
7/16-7/20 PO system outage. No orders created. EDI systems will be inactive except for inbound 810 and 997 processing
7/21/2008 New PO system goes live.
7/22/2008 Resume transmission of PO data to vendors. 850s will be in the new format.
Should you have any questions regarding this important change, please let us know at edi@michaels.com"
Wednesday, March 19, 2008
UPDATE: Michaels: Planned Network Outage on 3/18/2008
"Please note that the outage times have been changed. The outage times are now 10:00 pm CDT through 02:00 a.m CDT. Our apologies for the late notice.
The Michaels EDI Group
Broadcast Email -- No Reply Required
The Michaels sftp site will be unavailable on Tuesday, March 18, 2008, between 10:00 pm CDT and midnight CDT for system maintenance. If you have automated processes connecting to the sftp site, please suspend your automated connections during this time. At this time, we anticipate no delays in posting purchase orders to the sftp site.
The Michaels EDI Group"
The Michaels EDI Group
Broadcast Email -- No Reply Required
The Michaels sftp site will be unavailable on Tuesday, March 18, 2008, between 10:00 pm CDT and midnight CDT for system maintenance. If you have automated processes connecting to the sftp site, please suspend your automated connections during this time. At this time, we anticipate no delays in posting purchase orders to the sftp site.
The Michaels EDI Group"
Wednesday, March 12, 2008
Michaels: Network Outage on 3/18/2008
"The Michaels sftp site will be unavailable on Tuesday, March 18, 2008, between 10:00 pm CDT and midnight CDT for system maintenance. If you have automated processes connecting to the sftp site, please suspend your automated connections during this time. At this time, we anticipate no delays in posting purchase orders to the sftp site.
The Michaels EDI Group"
The Michaels EDI Group"
Friday, February 8, 2008
Michaels: Planned Outages, Possible Delays in PO Availability
"Broadcast Email -- No Reply Required
Michaels has two planned outages that may affect our purchase orders processing. The dates for the outages are Saturday-Sunday, February 16-17, 2008, and Saturday-Sunday February 23-24, 2008.
If purchase orders are delayed, they should be ready by 03:00 CST rather than their usual 01:00 CST.
If you have an automated process for retrieving your purchase orders from our sftp site, you may need to adjust the run time for those processes. These possible delays affect only those orders normally posted on the indicated dates.
The Michaels secure ftp site will not be affected by these outages and will be continue to operate normally.
We apologize for these potential delays and any inconvenience they may cause.
The Michaels Vendor Relations Team"
Michaels has two planned outages that may affect our purchase orders processing. The dates for the outages are Saturday-Sunday, February 16-17, 2008, and Saturday-Sunday February 23-24, 2008.
If purchase orders are delayed, they should be ready by 03:00 CST rather than their usual 01:00 CST.
If you have an automated process for retrieving your purchase orders from our sftp site, you may need to adjust the run time for those processes. These possible delays affect only those orders normally posted on the indicated dates.
The Michaels secure ftp site will not be affected by these outages and will be continue to operate normally.
We apologize for these potential delays and any inconvenience they may cause.
The Michaels Vendor Relations Team"
Friday, June 22, 2007
Michaels EDI System Is Now Available (April 5, 2007)
"From: Vendor Relations [vendor-relations@michaels.com]
Sent: Wednesday, April 04, 2007 7:04 PM
Subject: Michaels EDI System Is Now Available
To: All Michaels VIAs, Customer Service, and EDI Contacts Broadcast Email -- No Reply Required
The Michaels EDI systems are available for use at this time. You may begin to receive and transmit data as usual through the secure ftp site, ftp://ftp.michaelsconnect.com/, or the WebEDI application on VendorConnect.com. Due to the volume of transactions being processed, you may not see all orders immediately. Because of our system problems, you will begin receiving orders that are dated between Sunday, April 1, 2007 through Tuesday, April 3, 2007. Some of the orders you receive may already be within the ship window. We hope that you are able to ship prior to the cancel date, however if you have any concern over a specific order, please contact your Merchandise Analyst as soon as possible. Email contact information is available on the Contacts page at VendorConnect.com. If you use the Secure FTP site for EDI transactions, you may notice a delay in receiving EDI acknowledgements (X.12 997s) due to the high volume of inbound EDI data to be processed. Please ignore any late notices you receive today. Do not retransmit any information based on a late notice you receive dated April 1 - 4. If you receive a late notice tomorrow, April 5, 2007, please follow up at that time. If you experience a delay accessing any application or the ftp site, it is due to the high volume of users entering at the same time. Please be patient and try back later. We thank you very much for your patience and understanding during this time, and we apologize for the inconvenience. If you have any questions, please contact edi@michaels.com. Mary Kuniski Vice President Vendor Relations"
Sent: Wednesday, April 04, 2007 7:04 PM
Subject: Michaels EDI System Is Now Available
To: All Michaels VIAs, Customer Service, and EDI Contacts Broadcast Email -- No Reply Required
The Michaels EDI systems are available for use at this time. You may begin to receive and transmit data as usual through the secure ftp site, ftp://ftp.michaelsconnect.com/, or the WebEDI application on VendorConnect.com. Due to the volume of transactions being processed, you may not see all orders immediately. Because of our system problems, you will begin receiving orders that are dated between Sunday, April 1, 2007 through Tuesday, April 3, 2007. Some of the orders you receive may already be within the ship window. We hope that you are able to ship prior to the cancel date, however if you have any concern over a specific order, please contact your Merchandise Analyst as soon as possible. Email contact information is available on the Contacts page at VendorConnect.com. If you use the Secure FTP site for EDI transactions, you may notice a delay in receiving EDI acknowledgements (X.12 997s) due to the high volume of inbound EDI data to be processed. Please ignore any late notices you receive today. Do not retransmit any information based on a late notice you receive dated April 1 - 4. If you receive a late notice tomorrow, April 5, 2007, please follow up at that time. If you experience a delay accessing any application or the ftp site, it is due to the high volume of users entering at the same time. Please be patient and try back later. We thank you very much for your patience and understanding during this time, and we apologize for the inconvenience. If you have any questions, please contact edi@michaels.com. Mary Kuniski Vice President Vendor Relations"
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