"Valued Vendor Partner:
On October 1, 2008, we notified your company of important changes to our ASN Integrity Program. Immediate action was required for you to ensure compliance.
PLEASE NOTE: Failure to execute to the requirements below may result in non-compliance penalties.
US Imports, POE, Consolidator, Dotcom Location 6201, and KCOMS Apparel are OUT OF SCOPE for these changes.
The ASN Integrity Program enhancements as communicated on October 1, 2008 are below for your review. Toys” R”Us Inc. will begin assessing chargebacks for non-compliant ASNs beginning November 2, 2008.
ENHANCEMENT 1 Pack & Inner Pack Data Correction (October 1, 2008) IMPLEMENTED
Any purchase order (EDI 850) and purchase order change (EDI 860) transmitted on/or after, October 1, will be structurally the same as before. However, the pack and inner pack information will be represented in PO4-01 and PO4-14, respectively. This change brings Toys “R” Us into alignment with the industry. If your products have no inner packs in the shipping carton, Enhancement 1 does not apply.
ENHANCEMENT 2 ASN Error Notifications (October 29, 2008)
Effective October 29, 2008, the ASN Variance infractions below will generate error email notifications to vendor contacts that are subscribed to the notification engine.
Error Category Error Type Error Message Error Explanation
Item
Inner Pack
PO4-14 Inner Pack <> PO PO4-14
Inner pack quantity on ASN does not match inner pack on PO
Item
Master Pack Quantity
PO4-01 Pk <> PO PO4-01 Pk
Master Pack quantity on ASN does not match on PO
Item
Item Number
LIN-05 Item not PO Item
Item Number on ASN not ordered on PO
Shipment
ETA
DTM-02 (067) Outside PO ETA
The delivery date on ASN is not within ETA week written on PO
Freight Terms
Freight Terms
FOB-01 <> PO FOB-01
Freight type on ASN does not match freight type on PO
Shipment
Ship From ZIP Code
N403 SHP FR ZIP < > PO S F ZIP
Ship From Zip Code on ASN does not match on PO
ENHANCEMENT 3 ASN Non-Compliance Program (November 2, 2008)
Toys ”R” Us relies on timely, and complete ASN’s to pre-allocate and process receipts, cross-dock product, and match receipts to invoices to support effective payment.
This infraction may result from any of the following variances:
· Pack and/or Inner Pack (ASN) variance from PO or receipt- All Freight Types
· Shipment (ASN) PO/Item/Qty Variance From Receipt – All Freight Types
Please note one or more infractions from the list above will result in a single $500 chargeback per ASN.
Non-Compliance Fee Schedule: DC ASNs
EDI 856 INVALID or NO DC ASN SENT results in a $500 per PO/location/ receipt chargeback
EDI 856 VALID DC ASN SENT LATE results in a $500 per PO/location/ receipt chargeback
EDI 856 ASN VARIANCE results in a $500 per ASN chargeback- NEW
Non-Compliance Fee Schedule: Store ASNs
EDI 856 INVALID or NO STORE ASN SENT results in a $50 per PO/location/receipt chargeback
EDI 856 VALID STORE ASN SENT LATE results in a $50 per PO/location/receipt chargeback
An updated DPS navigation manual reflecting the ASN VARIANCE infraction types will be available on the vendor extranet after our next quarterly update. Questions regarding the ASN Integrity Program can be sent to vendorsupport@toysrus.com or to your vendor performance analyst.
Sincerely,
Vendor Support
Toys “R” Us Babies “R” Us Rus.com"
Tuesday, October 28, 2008
Thursday, October 16, 2008
Burlington Coat Factory Vendor Webpage
"Good morning.
Please take a moment to view our updated vendor website. It has been updated to include more contact information, critical updates, as well as our updated vendor manual. You can find these by going to: http://corporate.burlingtoncoatfactory.com/vendor/index.shtml The new vendor web pages have a new design and are more readily navigated. Be sure to check the website for continuous updates.
Michael Abruzzi
Manager of Vendor Compliance
Burlington Coat Factory
609.387.7800 x2611"
Please take a moment to view our updated vendor website. It has been updated to include more contact information, critical updates, as well as our updated vendor manual. You can find these by going to: http://corporate.burlingtoncoatfactory.com/vendor/index.shtml The new vendor web pages have a new design and are more readily navigated. Be sure to check the website for continuous updates.
Michael Abruzzi
Manager of Vendor Compliance
Burlington Coat Factory
609.387.7800 x2611"
Monday, October 13, 2008
Amazon: 2008 Pre-Holiday Stress Test complete
"Attention Dropship Partners,
The Dropship Stress Test is now complete.
We have recommenced processing of Inventory Commit Request and Order Fulfillment Request XML and X12 EDI messaging. Over the next few hours you should expect to see a large number of Inventory Commit Requests and Order Fulfillment Requests from Amazon.
Our engineers are monitoring order processing at this time. If you receive 50% less volume than normal over a two hour period, please send an e-mail to ei-emergency@amazon.com and open a case in Drop Ship Central so that we may investigate the issue immediately.
The stress test is conducted with LIVE Amazon.com orders. Please ensure all shipments are processed within your standard availability.
The Drop Ship Team"
The Dropship Stress Test is now complete.
We have recommenced processing of Inventory Commit Request and Order Fulfillment Request XML and X12 EDI messaging. Over the next few hours you should expect to see a large number of Inventory Commit Requests and Order Fulfillment Requests from Amazon.
Our engineers are monitoring order processing at this time. If you receive 50% less volume than normal over a two hour period, please send an e-mail to ei-emergency@amazon.com and open a case in Drop Ship Central so that we may investigate the issue immediately.
The stress test is conducted with LIVE Amazon.com orders. Please ensure all shipments are processed within your standard availability.
The Drop Ship Team"
Saturday, October 11, 2008
Anna's Linens ASN Procedures
"Hello Vendor Partners.
On 8/15/08 an email was sent out from Compliance, regarding ASN requirements. • For Pos created after September 1, 2008, which will be shipped to our DC o The shipment location (N104 Ship To) will be the Servicing DC for that store. The shipment will need to be group by store and Servicing DC. Each shipment must contain a separate ASN and BOL. ? Example: If every store is picked up , Anna’s should receive 3 unique ASN’s, and 3 BOL’s. If the ASN are not sent as required they must be corrected and resent with a new ASN. • Please see the attached store listings and at the bottom you will see the DC # that service those groups. o Group 1 = Santa Fe Springs DC, # 9999 o Group 3 = Houston, # 9993 o Group 4 = Charlotte, #9994 Any of the ASN that are not sent this way will be considered non-compliant, and will result in an offset. Please let me know if you have any questions, regarding the ASN requirement.
Thank you
Tonya
Have a wonderful day!!!
For all EDI correspondence please send email to: EDI@ANNASLINENS.COM
Or by phone: 714-415-5473 Tonya Storey
Tina Wu Melissa Moreno 714-460-2850"
On 8/15/08 an email was sent out from Compliance, regarding ASN requirements. • For Pos created after September 1, 2008, which will be shipped to our DC o The shipment location (N104 Ship To) will be the Servicing DC for that store. The shipment will need to be group by store and Servicing DC. Each shipment must contain a separate ASN and BOL. ? Example: If every store is picked up , Anna’s should receive 3 unique ASN’s, and 3 BOL’s. If the ASN are not sent as required they must be corrected and resent with a new ASN. • Please see the attached store listings and at the bottom you will see the DC # that service those groups. o Group 1 = Santa Fe Springs DC, # 9999 o Group 3 = Houston, # 9993 o Group 4 = Charlotte, #9994 Any of the ASN that are not sent this way will be considered non-compliant, and will result in an offset. Please let me know if you have any questions, regarding the ASN requirement.
Thank you
Tonya
Have a wonderful day!!!
For all EDI correspondence please send email to: EDI@ANNASLINENS.COM
Or by phone: 714-415-5473 Tonya Storey
Tina Wu Melissa Moreno 714-460-2850"
Wednesday, October 8, 2008
Amazon 2008 Pre-Holiday Stress Test
"Attention Drop Ship Partners,
This is a friendly reminder that Amazon.com will conduct a stress test commencing Friday, Oct 10th, 11AM PDT, concluding Sunday, Oct 12th, 6PM PDT.
During this time Amazon.com will not send any orders to your system. This includes Inventory Commit Request and Order Fulfillment Request XML and X12 EDI messaging. All Inventory Commit Requests and Order Fulfillment Requests will be sent to you when the stress test concludes, on Sunday at 6PM PDT.
All messaging sent TO Amazon.com during this time will be processed as normal.
The stress test is conducted with LIVE Amazon.com orders. Please staff accordingly in order to process all shipments within your normal availability window.
Thank you,
The Drop Ship Team"
This is a friendly reminder that Amazon.com will conduct a stress test commencing Friday, Oct 10th, 11AM PDT, concluding Sunday, Oct 12th, 6PM PDT.
During this time Amazon.com will not send any orders to your system. This includes Inventory Commit Request and Order Fulfillment Request XML and X12 EDI messaging. All Inventory Commit Requests and Order Fulfillment Requests will be sent to you when the stress test concludes, on Sunday at 6PM PDT.
All messaging sent TO Amazon.com during this time will be processed as normal.
The stress test is conducted with LIVE Amazon.com orders. Please staff accordingly in order to process all shipments within your normal availability window.
Thank you,
The Drop Ship Team"
Monday, October 6, 2008
Anna's Linens EDI Certification Update
"Dear Vendor Partners,
On July 22, 2008 we distributed changes to Anna’s EDI requirements to you. We communicated all vendors must be certified on Anna’s new EDI mapping requirements including testing, certification and begin shipping using the new EDI mapping no later than September 2, 2008. You are receiving this letter because, as of today, you have not been certified on our new EDI mapping. While Anna’s is still using the old mapping today, it requires significant manual effort to convert each ASN received to our new mapping. As a final round of testing, we are extending the date for certification until Nov. 7th 2008, after which time Anna’s will no longer be able to send PO’s to you under our old EDI mapping. The only way to ensure an uninterrupted flow of business, as well as avoid Vendor Compliance offsets, is to become EDI certified on the new mapping as soon as possible. I urge you to Please contact our EDI group by phone at (714) 415-5473 or via email at EDI@ANNASLINENS.COM immediately to arrange the completion of your testing. Your partnership is important to Anna’s and as we move forward, these changes will provide significant benefits to our mutual supply chain.
Sincerely,
Paul Morgenthaler
Sr. Mgr. of Vendor Compliance
Phone: 714-460-4442
Email: paul.morgenthaler@annaslinens.com"
On July 22, 2008 we distributed changes to Anna’s EDI requirements to you. We communicated all vendors must be certified on Anna’s new EDI mapping requirements including testing, certification and begin shipping using the new EDI mapping no later than September 2, 2008. You are receiving this letter because, as of today, you have not been certified on our new EDI mapping. While Anna’s is still using the old mapping today, it requires significant manual effort to convert each ASN received to our new mapping. As a final round of testing, we are extending the date for certification until Nov. 7th 2008, after which time Anna’s will no longer be able to send PO’s to you under our old EDI mapping. The only way to ensure an uninterrupted flow of business, as well as avoid Vendor Compliance offsets, is to become EDI certified on the new mapping as soon as possible. I urge you to Please contact our EDI group by phone at (714) 415-5473 or via email at EDI@ANNASLINENS.COM immediately to arrange the completion of your testing. Your partnership is important to Anna’s and as we move forward, these changes will provide significant benefits to our mutual supply chain.
Sincerely,
Paul Morgenthaler
Sr. Mgr. of Vendor Compliance
Phone: 714-460-4442
Email: paul.morgenthaler@annaslinens.com"
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