"To all Academy Vendors....
We are approaching some milestones as we get closer and closer to the December 1st opening of our Twiggs County Distribution Center (TCDC) in Jeffersonville, GA.
There are a few things that I need to make sure you are all completely aware of.
1. Starting October 1, 2008 we will start generating 2 PO's for all Weekly Replenishment styles and BOTH PO's will have a ship to of store 004 .. our Katy, TX DC.Please read through the attachment for further clarity.
2. TCDC (Store 704) is not open for receiving at all until after December 1st, 2008
3. Make SURE.. that you have your systems set to read the N1*ST of the 850 transmission. Just because the TCDC (Store 704) is open does NOT mean that your PO is to ship to that DC. It may be product that we still must have delivered to our Katy, TX DC (Store 004). This must be a standard always followed. Always pay attention to that N1*ST or Ship To Store field on the purchase order.
4. http://vendor.academy.com/ has been revamped. Check the website for TCDC updates and it remains the site to answer most of your Academy questions.
Please make sure to read through and pass this email and attachment on to all divisions of your company.
The Twiggs County DC Vendor Communication Team"
Thursday, September 25, 2008
Tuesday, September 23, 2008
Burlington Coat Factory's Vendor Compliance Department
"Dear Trading Partner:
Burlington Coat Factory continues to make significant changes to our supply chain. As you may have heard, we are implementing a new warehouse management system (WMS). This overhaul of our supply chain software will result in higher levels of accuracy and substantially improved flow of your goods to our store floor. As you have experienced with most of your other trading partners, this new system relies on accurate ASN’s and UCC128 labels from you in order to achieve this enhanced efficiency.
Consequently, we will require ALL vendors to provide compliant EDI transactions and labels in the course of conducting business with Burlington Coat Factory. For a majority of our vendor partners, we do not anticipate any significant issues for you since this level of service is the norm for most of the retail world.
For those of you who are not EDI compliant, there are two options:
1) Test with BCF to become EDI certified utilizing your own system (preferred).
2) Enroll on the BCF Gateway for a free solution on our system.
With these two options at hand, fulfilling BCF requirements should be only a modest change in procedure and effort. For the 1000+ vendors who already fulfill orders to BCF with either traditional EDI or the BCF Gateway, no change in process will be required.
We only ask that you continue your efforts to maximize ASN accuracy and correct UCC128 placement. We expect 100% compliance from our vendors. With that said, I am writing you today on behalf of Burlington Coat Factory’s Vendor Compliance Department in regards to our ‘No ASN at time of receipt’ compliance charge. Your company has had 3 [or more] charges in the last 3 months. We have changed our charging structure from 5% of the cost of the purchase order [per occurrence]; to now escalate an additional 2.5% [7.5% of the cost of the purchase order] after your third charge and another 2.5% [10% of the cost of the purchase order] after your 4th charge.
I cannot express the importance of being [or becoming] compliant to this rule as soon as possible. We have been requesting our vendor’s compliance on this subject since September 2007. I have increased the charge amounts in effort to make you aware of our need for ASN’s before your merchandise arrives. If you would like to discuss this matter further please arrange a conference call or an onsite meeting by emailing Vendor.Meeting.Requests@coat.com. If you have any general questions please contact vendor.relations@coat.com. Traditional EDI testing can be initiated at edi.questions@coat.com. Inquiries for fulfilling EDI requirements through the BCF Gateway system can be directed to edi.gateway@coat.com.
Thank you for your strategic partnership and your ongoing support of BCF initiatives.
Michael Abruzzi
Manager of Vendor Compliance
Burlington Coat Factory
609.387.7800 x2611"
Burlington Coat Factory continues to make significant changes to our supply chain. As you may have heard, we are implementing a new warehouse management system (WMS). This overhaul of our supply chain software will result in higher levels of accuracy and substantially improved flow of your goods to our store floor. As you have experienced with most of your other trading partners, this new system relies on accurate ASN’s and UCC128 labels from you in order to achieve this enhanced efficiency.
Consequently, we will require ALL vendors to provide compliant EDI transactions and labels in the course of conducting business with Burlington Coat Factory. For a majority of our vendor partners, we do not anticipate any significant issues for you since this level of service is the norm for most of the retail world.
For those of you who are not EDI compliant, there are two options:
1) Test with BCF to become EDI certified utilizing your own system (preferred).
2) Enroll on the BCF Gateway for a free solution on our system.
With these two options at hand, fulfilling BCF requirements should be only a modest change in procedure and effort. For the 1000+ vendors who already fulfill orders to BCF with either traditional EDI or the BCF Gateway, no change in process will be required.
We only ask that you continue your efforts to maximize ASN accuracy and correct UCC128 placement. We expect 100% compliance from our vendors. With that said, I am writing you today on behalf of Burlington Coat Factory’s Vendor Compliance Department in regards to our ‘No ASN at time of receipt’ compliance charge. Your company has had 3 [or more] charges in the last 3 months. We have changed our charging structure from 5% of the cost of the purchase order [per occurrence]; to now escalate an additional 2.5% [7.5% of the cost of the purchase order] after your third charge and another 2.5% [10% of the cost of the purchase order] after your 4th charge.
I cannot express the importance of being [or becoming] compliant to this rule as soon as possible. We have been requesting our vendor’s compliance on this subject since September 2007. I have increased the charge amounts in effort to make you aware of our need for ASN’s before your merchandise arrives. If you would like to discuss this matter further please arrange a conference call or an onsite meeting by emailing Vendor.Meeting.Requests@coat.com. If you have any general questions please contact vendor.relations@coat.com. Traditional EDI testing can be initiated at edi.questions@coat.com. Inquiries for fulfilling EDI requirements through the BCF Gateway system can be directed to edi.gateway@coat.com.
Thank you for your strategic partnership and your ongoing support of BCF initiatives.
Michael Abruzzi
Manager of Vendor Compliance
Burlington Coat Factory
609.387.7800 x2611"
Thursday, September 18, 2008
NEECOM Annual Fall Conference and Vendor Exhibits
"The New England Electronic Commerce Users' Group (NEECOM) will be hosting its annual, fall event on Thursday, October 16th, at the Doubletree Hotel in Westborough, MA.
Our meeting will feature concurrent tracks encompassing a variety of retail, technical and business related topics. In addition, we will have vendors exhibiting their latest offerings. Staples and New Balance have sent invitation letters to their trading partner communities to inform them of our meeting, and provide an opportunity to meet face-to-face with their EDI customers. Conference registration starts at 7:30 AM and the conference will kick off at 8:30 AM. The pricing will be $75.00 for members and $150.00 for non-members.
To view the brochure and agenda and register go to http://www.neecom.org/. We hope to see you there!
Regards, Wayne Marshall
NEECOM President
207 827-4395"
Our meeting will feature concurrent tracks encompassing a variety of retail, technical and business related topics. In addition, we will have vendors exhibiting their latest offerings. Staples and New Balance have sent invitation letters to their trading partner communities to inform them of our meeting, and provide an opportunity to meet face-to-face with their EDI customers. Conference registration starts at 7:30 AM and the conference will kick off at 8:30 AM. The pricing will be $75.00 for members and $150.00 for non-members.
To view the brochure and agenda and register go to http://www.neecom.org/. We hope to see you there!
Regards, Wayne Marshall
NEECOM President
207 827-4395"
Wednesday, September 10, 2008
Reminder on Gottschalks Mapping Change
"We will be sending the 850's with the new maps effective tomorrow Wednesday, September 10. The new maps, as well as the new UCC-128 label are now available on our website at: http://www.gottschalks.com/CompanyInfo/vendorinfo.aspx
Please do not hesitate to contact us with any questions or concerns.
Sent 8/27/08:
Here are some updates on Gottschalks new 850 mapping requirements:
1) We will be sending out the 850's with the new maps effective 9/10 instead of yesterday.
2) The new REF segment will be required on the UCC-128 labels starting in the first quarter of 2009, the exact effective date to be determined. (this data will not be required on the 810 or 856 documents)
3) The new 850 mapping specs are now available on our website
4) An example of the new UCC-128 label will be available on our website by the end of next week.
Sent 8/19/08:
We are in the process of implementing a second REF segment in our 850 purchase orders effective August 26, 2008. This may require a mapping change on your part in order to accept the 850 purchase order from us. Initially this will be an optional segment but will be mandatory in the near future.
Example:
REF*DP*341 (currently a required segment)
REF*PG*SWIMWEAR (we will now be using this second REF segment as well)
For those of you using VICS version 4010, we will be using PG in REF01 which is nonstandard for this version. Do you foresee any issues with this?
Steph Guzman - EDI Administrator
Gottschalks
7 River Park Place East
Fresno, CA 93720
559.434.4800 x4947
stephanie.guzman@gottschalks.com
Hours: Monday - Friday 7:30am - 4:30pm
Steph Guzman - EDI Administrator
Gottschalks
7 River Park Place East
Fresno, CA 93720
559.434.4800 x4947
stephanie.guzman@gottschalks.com
Hours: Monday - Friday 7:30am - 4:30pm"
Please do not hesitate to contact us with any questions or concerns.
Sent 8/27/08:
Here are some updates on Gottschalks new 850 mapping requirements:
1) We will be sending out the 850's with the new maps effective 9/10 instead of yesterday.
2) The new REF segment will be required on the UCC-128 labels starting in the first quarter of 2009, the exact effective date to be determined. (this data will not be required on the 810 or 856 documents)
3) The new 850 mapping specs are now available on our website
4) An example of the new UCC-128 label will be available on our website by the end of next week.
Sent 8/19/08:
We are in the process of implementing a second REF segment in our 850 purchase orders effective August 26, 2008. This may require a mapping change on your part in order to accept the 850 purchase order from us. Initially this will be an optional segment but will be mandatory in the near future.
Example:
REF*DP*341 (currently a required segment)
REF*PG*SWIMWEAR (we will now be using this second REF segment as well)
For those of you using VICS version 4010, we will be using PG in REF01 which is nonstandard for this version. Do you foresee any issues with this?
Steph Guzman - EDI Administrator
Gottschalks
7 River Park Place East
Fresno, CA 93720
559.434.4800 x4947
stephanie.guzman@gottschalks.com
Hours: Monday - Friday 7:30am - 4:30pm
Steph Guzman - EDI Administrator
Gottschalks
7 River Park Place East
Fresno, CA 93720
559.434.4800 x4947
stephanie.guzman@gottschalks.com
Hours: Monday - Friday 7:30am - 4:30pm"
SPS Commerce Scheduled Maintenance
"SPS Commerce Extended Maintenance Window SPS Commerce will be performing routine maintenance and system enhancements on Saturday September 13th from 8pm to 8am on Sunday September 14th. We will also be performing maintenance and system enchantments on Saturday September 20th from 8pm to 8 am on Sunday September 21st. During the planned maintenance SPS' services will be unavailable. Any data sent during this time will be queued and processed as soon as maintenance is completed. Please plan accordingly. We apologize for any inconvenience this may cause, and appreciate your patience as we update and improve our services. If you have questions or concerns, please contact SPS Commerce Customer Support at 1-888-739-3232 or customersupport@spscommerce.com
Sincerely,
Anne Knapp
Vice President of Technology
SPS Commerce - The EDI Outsourcing Experts
http://www.spscommerce.com/"
Sincerely,
Anne Knapp
Vice President of Technology
SPS Commerce - The EDI Outsourcing Experts
http://www.spscommerce.com/"
Monday, September 8, 2008
Meijer Maintenance
"Dear Trading Partner,
In order to serve you better, Meijer is sending this notification to all of our valued Trading Partners. The following information describes a planned service impacting our ability to send and receive.
Event Description: Maintenance
Event Date/Time: Tuesday, September 9, 2008 11:45 PM EST
Affected: AS1, AS2, FTP Traffic
Event Details: Meijer expects to be able to complete this maintenance within an hour.
We regret any impact that this interruption in service may cause. Please ensure all involved parties within your company are aware of this outage so communication adjustments can be made accordingly.
Thank you."
In order to serve you better, Meijer is sending this notification to all of our valued Trading Partners. The following information describes a planned service impacting our ability to send and receive.
Event Description: Maintenance
Event Date/Time: Tuesday, September 9, 2008 11:45 PM EST
Affected: AS1, AS2, FTP Traffic
Event Details: Meijer expects to be able to complete this maintenance within an hour.
We regret any impact that this interruption in service may cause. Please ensure all involved parties within your company are aware of this outage so communication adjustments can be made accordingly.
Thank you."
Academy Update Email #5
"As you may have noticed we opted to discontinue sending the same email to everyone every two weeks. We will be sending notifications once per month or as needed. So you may receive something within the next two weeks but it will not be a repeat of previous notices.
No new changes at this point with the opening of our new DC in Twiggs County Georgia.
Just a couple of notes at this point.
1) Reminder that the new DC will not be receiving shipments until December 1st of this year.
2) Some of you have made inquires with the USPS and are being told that the address I've listed below doesn't exist. Twiggs County submitted this change to USPS a month ago but it's not yet in place. It will be by the time that shipping will start.
The rest of this email is a duplicate of the email previous sent out three times previously.
~~~~
To all Academy vendors...
To make sure that we keep you all abreast of the progress of the new Academy DC in Twiggs Country, Georgia.. we will begin sending out an update every two weeks. If there is nothing new we will at least advise you of this.
Attached is a version of the letter that was sent out in February to all of the EDI contacts. Hopefully this was relayed to all of your offices. It lists the addresses and "store" numbers of the shipping locations.
BIG CHANGE - Please do note that our new DC will now be "store" 704. PLEASE make sure to send this information on to your EDI department as this is different then what was communicated to them in February. If there are EDI questions resulting from this change please have them email krista.johnson@academy.com
The DC address has also changed since the first notification was sent. The attachment is now correct and I've posted the new DC address here for ease of reference.
Store 704
Academy, Ltd.
Twiggs County DC
1 Academy Drive
Jeffersonville, GA 31044
Some notes on what to expect at this time..
1) The number of purchase orders will begin to double. We are creating orders as if they are shipping to two different DC's although everything will still be shipped to Store 004 / Katy, TX DC.
This will allow both sides to become accustomed to the increased number of orders.
a. PO's should be received by the vendor on the same date
b. PO's should have consecutive PO numbers
c. There will be no way to tie the two PO's together
2) All shipments are to be sent to the Katy, TX DC as always The new Twiggs County DC will not be receiving shipment until after December 1st.
3) Some vendors may already be receiving orders showing to ship to 704.. This is fine as the ship dates should be after December 1st.
You can read more about the changes and updates at http://vendor.academy.com/ until the What's New.... section.
Your attention to these notifications is greatly appreciated!
The Twiggs County DC Vendor Communication Team"
No new changes at this point with the opening of our new DC in Twiggs County Georgia.
Just a couple of notes at this point.
1) Reminder that the new DC will not be receiving shipments until December 1st of this year.
2) Some of you have made inquires with the USPS and are being told that the address I've listed below doesn't exist. Twiggs County submitted this change to USPS a month ago but it's not yet in place. It will be by the time that shipping will start.
The rest of this email is a duplicate of the email previous sent out three times previously.
~~~~
To all Academy vendors...
To make sure that we keep you all abreast of the progress of the new Academy DC in Twiggs Country, Georgia.. we will begin sending out an update every two weeks. If there is nothing new we will at least advise you of this.
Attached is a version of the letter that was sent out in February to all of the EDI contacts. Hopefully this was relayed to all of your offices. It lists the addresses and "store" numbers of the shipping locations.
BIG CHANGE - Please do note that our new DC will now be "store" 704. PLEASE make sure to send this information on to your EDI department as this is different then what was communicated to them in February. If there are EDI questions resulting from this change please have them email krista.johnson@academy.com
The DC address has also changed since the first notification was sent. The attachment is now correct and I've posted the new DC address here for ease of reference.
Store 704
Academy, Ltd.
Twiggs County DC
1 Academy Drive
Jeffersonville, GA 31044
Some notes on what to expect at this time..
1) The number of purchase orders will begin to double. We are creating orders as if they are shipping to two different DC's although everything will still be shipped to Store 004 / Katy, TX DC.
This will allow both sides to become accustomed to the increased number of orders.
a. PO's should be received by the vendor on the same date
b. PO's should have consecutive PO numbers
c. There will be no way to tie the two PO's together
2) All shipments are to be sent to the Katy, TX DC as always The new Twiggs County DC will not be receiving shipment until after December 1st.
3) Some vendors may already be receiving orders showing to ship to 704.. This is fine as the ship dates should be after December 1st.
You can read more about the changes and updates at http://vendor.academy.com/ until the What's New.... section.
Your attention to these notifications is greatly appreciated!
The Twiggs County DC Vendor Communication Team"
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