Toys R Us (TRU): IMPORTANT UPDATE - ASN (856) Integrity Program Enhancements

"Valued Vendor Partner:

On October 1, 2008, we notified your company of important changes to our ASN Integrity Program. Immediate action was required for you to ensure compliance.

PLEASE NOTE: Failure to execute to the requirements below may result in non-compliance penalties.
US Imports, POE, Consolidator, Dotcom Location 6201, and KCOMS Apparel are OUT OF SCOPE for these changes.

The ASN Integrity Program enhancements as communicated on October 1, 2008 are below for your review. Toys” R”Us Inc. will begin assessing chargebacks for non-compliant ASNs beginning November 2, 2008.

ENHANCEMENT 1 Pack & Inner Pack Data Correction (October 1, 2008) IMPLEMENTED
Any purchase order (EDI 850) and purchase order change (EDI 860) transmitted on/or after, October 1, will be structurally the same as before. However, the pack and inner pack information will be represented in PO4-01 and PO4-14, respectively. This change brings Toys “R” Us into alignment with the industry. If your products have no inner packs in the shipping carton, Enhancement 1 does not apply.

ENHANCEMENT 2 ASN Error Notifications (October 29, 2008)
Effective October 29, 2008, the ASN Variance infractions below will generate error email notifications to vendor contacts that are subscribed to the notification engine.

Error Category Error Type Error Message Error Explanation
Item
Inner Pack
PO4-14 Inner Pack <> PO PO4-14
Inner pack quantity on ASN does not match inner pack on PO
Item
Master Pack Quantity
PO4-01 Pk <> PO PO4-01 Pk
Master Pack quantity on ASN does not match on PO
Item
Item Number
LIN-05 Item not PO Item
Item Number on ASN not ordered on PO
Shipment
ETA
DTM-02 (067) Outside PO ETA
The delivery date on ASN is not within ETA week written on PO
Freight Terms
Freight Terms
FOB-01 <> PO FOB-01
Freight type on ASN does not match freight type on PO
Shipment
Ship From ZIP Code
N403 SHP FR ZIP < > PO S F ZIP
Ship From Zip Code on ASN does not match on PO

ENHANCEMENT 3 ASN Non-Compliance Program (November 2, 2008)
Toys ”R” Us relies on timely, and complete ASN’s to pre-allocate and process receipts, cross-dock product, and match receipts to invoices to support effective payment.

This infraction may result from any of the following variances:
· Pack and/or Inner Pack (ASN) variance from PO or receipt- All Freight Types
· Shipment (ASN) PO/Item/Qty Variance From Receipt – All Freight Types
Please note one or more infractions from the list above will result in a single $500 chargeback per ASN.

Non-Compliance Fee Schedule: DC ASNs
EDI 856 INVALID or NO DC ASN SENT results in a $500 per PO/location/ receipt chargeback
EDI 856 VALID DC ASN SENT LATE results in a $500 per PO/location/ receipt chargeback
EDI 856 ASN VARIANCE results in a $500 per ASN chargeback- NEW
Non-Compliance Fee Schedule: Store ASNs
EDI 856 INVALID or NO STORE ASN SENT results in a $50 per PO/location/receipt chargeback
EDI 856 VALID STORE ASN SENT LATE results in a $50 per PO/location/receipt chargeback
An updated DPS navigation manual reflecting the ASN VARIANCE infraction types will be available on the vendor extranet after our next quarterly update. Questions regarding the ASN Integrity Program can be sent to vendorsupport@toysrus.com or to your vendor performance analyst.

Sincerely,

Vendor Support

Toys “R” Us Babies “R” Us Rus.com"